CHALLENGE
Urgent EU Tender execution
A major public institution in Denmark needed to execute an EU Tender for a large-scale SAP installation within a fixed one-year deadline.
The contract value was approximately 150 million DKK, and failure to meet the deadline would result in additional costs of 30 million DKK and potential legal risks due to non-compliance with EU regulations.
SOLUTION
Structured project leadership
7N provided an experienced Project Manager to lead the full EU Tender and transition process. The consultant ensured effective coordination across multiple stakeholders, including system and process owners, suppliers, and contract managers.
Key deliverables included:
Tender and stakeholder management
Managed the full EU Tender process, including pre-qualification, bid evaluation, supplier selection, and stakeholder management
Contract and supplier management
Developed and published tender documents in compliance with EU procurement regulations
Transition and risk management
Oversaw the handover between outgoing and incoming suppliers, mitigating risks in a highly complex environment
Governance and crisis management
Implemented structured project methodologies, risk monitoring, and action plans to ensure project success
IMPACT
Award-winning EU Tender framework
First-time on-time and on-budget delivery
The project was successfully completed within the tight timeframe, avoiding additional costs and legal risks
Recognized industry success
The project was awarded “Project of the Year” by the receiving supplier and received positive media coverage for its innovative contract approach
Optimized supplier transition
The structured approach ensured a seamless transfer between suppliers, reducing operational disruptions
Improved governance
Established a proven EU Tender framework, setting a precedent for future large-scale procurement
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